Most professional documents follow standard formatting conventions. If you don’t want to risk appearing naive or lazy, in most professional settings you should stick to the standards. This doesn’t mean your business letter has to be ugly! You still have a lot of flexibility in the way you design the letterhead (at the header and footer of your document) and you have total control over typeface and margins.
Professional Business Letters format
A business letter is more formal than a Business letter Format. It should have a margin of at least one inch on all four edges. It is always written on 8½”x11″ (or metric equivalent) unlined stationery. There are six parts to a business letter.
The Heading. This contains the return address (usually two or three lines) with the date on the last line.
The Signature Line. Skip two lines (unless you have unusually wide or narrow lines) and type out the name to be signed. This customarily includes a middle initial, but does not have to. Women may indicate how they wish to be addressed by placing Miss, Mrs., Ms. or similar title in parentheses before their name.
Sizes of Business Letter
The signature line may include a second line for a title, if appropriate. The term “By direction” in the second line means that a superior is authorizing the signer.
The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.
Business letters should not contain postscripts.
Some organizations and companies may have formats that vary slightly.
Use the “Edit” function in the Help Menu above if you need to make additions to the information on this page.
Tips of Business Letter
Final notations: Two lines below your typed signature. For example, if you’re sending copies of the letter to other people, you may type cc:, followed by the alphabetically listed names of those receiving the letter.
business letter is usually a Official Business Letter letter from one company to another, or between such organizations and their customers, clients and other external parties. The overall style of letter depends on the relationship between the parties concerned.
Common Facts of Business Letter
Business letters can have many types of contents, for example to request direct information or action from another party, to order supplies from a supplier, to point out a mistake by the letter’s recipient, to reply directly to a request, to apologize for a wrong, or to convey goodwill. A business letter is sometimes useful because it produces a permanent written record, and may be taken more seriously by the recipient than other forms of communication.
The business letter format example below isn’t exceptionally attractive in terms of letterhead design (here I’m just highlighting the conventions), but the formatting is the most widely recognized professional business letter format. Click on the .jpg file below for the full-size image, or use the See below the image for a an explanation of the business letter format components.